Privacy Policy
Last updated: 22 August 2026
Topographia Limited is committed to protecting your privacy and handling your personal information responsibly and in accordance with applicable UK data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, as amended.
Who We Are
This website is operated by Topographia Limited. Our website address is
www.topographicsurveyuk.com.
You can contact us at:
Topographia Limited
4th Floor,
Silverstream House
45 Fitzroy Street
Fitzrovia
London
W1T 6EB
United Kingdom
Email: info@topographicsurveyuk.com
Telephone: +44 (0)20 3835 4033
For the purposes of UK data protection law, Topographia Limited is the data controller responsible for personal information collected through this website.
Information we collect
We may collect personal information when you contact us, request a quotation or otherwise communicate with us through our website.
Depending on how you contact us, this may include:
- Your name
- Email address
- Telephone number
- Company name
- Job title
- Details about the service you require
- Project or site address and postcode
- Information you provide within an enquiry or message
- Any other information you choose to provide to us
We may also collect limited technical information when you visit our website, such as your IP address, browser type, device information and information about how the website is used. Further information about cookies and similar technologies can be found in our Cookie Policy.
How we use your personal information
We may use the information we collect to:
- Respond to enquiries submitted through our website
- Prepare and provide quotations
- Discuss your project requirements
- Provide our surveying, modelling, environmental and related services
- Communicate with existing and prospective clients
- Manage our relationship with clients and suppliers
- Maintain appropriate business and financial records
- Operate, maintain and protect our website
- Comply with legal, regulatory and professional obligations
We will only use your personal information where we have a lawful basis to do so.
Depending on the circumstances, this may include:
Contract – where processing is necessary to provide services to you or to take steps at your request before entering into a contract, such as preparing a quotation.
Legitimate interests – where it is necessary for the operation and administration of our business, including responding to enquiries, maintaining client relationships and protecting our website and systems.
Legal obligation – where we are required to retain or process information to comply with legal, tax, accounting or regulatory requirements.
Consent – where you have specifically given us permission to use your information for a particular purpose.
Contact and quotation forms
When you submit a contact or quotation form through our website, the information you provide is used to respond to your enquiry and, where appropriate, prepare a quotation or discuss the services you require.
Submitting an enquiry does not automatically add you to a marketing mailing list.
Cookies
Our website may use cookies and similar technologies to help the website function correctly and to understand how visitors use the site.
Some cookies are essential for the operation of the website. Other cookies, such as analytics or marketing cookies, will only be used where appropriate consent has been obtained.
Further information about the cookies used on this website and how you can manage your preferences is available in our Cookie Policy.
Embedded content from other websites
Pages on this website may include embedded content such as videos, maps, images or other third-party content.
Embedded content from another website may behave in the same way as if you had visited that website directly. These third-party websites may collect information about you, use cookies and monitor your interaction with their content.
We recommend reviewing the privacy policies of any third-party services you access through our website.
Who we share your information with
We do not sell or rent your personal information.
We may share personal information where reasonably necessary with trusted third parties who help us operate our business or provide our services. These may include:
- Website hosting and IT service providers
- Email and communications providers
- Professional advisers, such as accountants or legal advisers
- Contractors or specialist service providers involved in delivering a project
- Government bodies, regulators or law enforcement agencies where required by law
Where third parties process personal information on our behalf, we take appropriate steps to ensure that the information is handled securely and in accordance with applicable data protection requirements.
International data transfers
Some third-party technology or service providers may process information outside the United Kingdom.
Where personal information is transferred outside the UK, we will take appropriate steps to ensure that suitable safeguards are in place in accordance with UK data protection legislation.
How long we retain your information
We will only retain personal information for as long as reasonably necessary for the purpose for which it was collected.
The length of time information is retained will depend on the nature of the enquiry, whether you become a client, our contractual relationship and any legal, accounting or regulatory requirements that apply.
Enquiry information that does not result in an ongoing client relationship will normally be retained only for a reasonable period in case further correspondence is required.
Client and transactional records may be retained for longer where required for accounting, taxation, contractual, professional or legal purposes.
When personal information is no longer required, it will be securely deleted or anonymised where appropriate.
How we protect your information
We take reasonable technical and organisational measures to protect personal information against unauthorised access, alteration, disclosure, loss or misuse.
Access to personal information is limited to individuals and service providers who require it for legitimate business purposes.
Your data protection rights
Under UK data protection law, you may have the right to:
- Request access to the personal information we hold about you
- Ask us to correct inaccurate or incomplete information
- Ask us to delete your personal information in certain circumstances
- Ask us to restrict how your information is processed
- Object to certain uses of your personal information
- Request the transfer of your information in certain circumstances
- Withdraw consent where we rely on consent to process your information
These rights are subject to certain legal conditions and exemptions.
To exercise any of these rights, please contact us at info@topographicsurveyuk.com.
We may need to verify your identity before responding to a request.
Complaints
If you have concerns about how we use your personal information, please contact us in the first instance so that we can investigate the matter.
You also have the right to raise a complaint with the Information Commissioner’s Office (ICO), the UK’s independent data protection regulator.
Further information about your rights and how to make a complaint is available from the Information Commissioner’s Office.
Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our website, services or legal obligations.
Any updated version will be published on this page and the date at the top of the policy will be amended accordingly.